admin assistant.

the role.

A highly reputable organisation who works predominantly within the entertainment industry has an exciting opportunity for an Admin Assistant to join their team based in Suffolk. Our client mostly works with musicians and tour managers but also in fashion, TV, Film, and theatre. The company helps to issue visas and immigration documents to travellers across the world. Key duties will include:

  • Answering the telephone and logging enquiries
  • Research into visa and passport requirements
  • Visa processing
  • General office based administrative tasks
  • Carrying out research on Visas and Immigration rules worldwide
  • Printing and posting documents
  • Invoicing and accounting assistance


why you should apply.

This role is office based although some hybrid working may be possible. The open plan office is surrounded by beautiful gardens where you are free to roam at lunchtime. A driving licence and access to your own vehicle is essential due to the remote location of the office, there is free parking on site. The office flexi hours are 8:00am-18:00pm plus monthly socials revolving around team bonding and usually a good pub lunch.


what we’re looking for.

As the Admin Assistant you will be bubbly and bright, confident speaking on the telephone to clients as well as embassies, consulates, and other government officials. Thorough with administrative tasks with exceptional levels of customer service. An enthusiastic team player who is able to take instruction from others yet able to work on their own initiative.


At polkadotfrog recruitment we do our very best to ensure both client and candidate satisfaction.   If you require any reasonable adjustments such as access or information in an alternative format, please inform us soon as you are able so that we can make the appropriate adjustments. Our team of Specialist Consultants have the skills, experience and passion to deliver a professional, personal and quality service. Our mission is to build long-term relationships and help clients and candidates find the perfect match.

Whilst we would love to get back to every applicant, it is not always possible, so if you haven’t heard from us within 5 days, please note that your application has not been successful on this occasion.



Covid 19 Notice

Despite the current circumstances, our teams remain here to support you.

We’re available by phone, email or via our website so get in touch, stay connected and let’s get safely back to work together.

Our current registrations and client interviews are taking place via. video call and we are committed to only supplying our staff either temporary or permanent into Covid compliant environments where our clients will take the upmost care of our workforce.